Paralegal
Shakespeare Martineau · Birmingham
Advertised on Shakespeare Martineau. We've listed it here so your search is complete — applications are handled on their site.
We are seeking a detail-oriented and organised Paralegal to join our Property team, with a primary focus on post-completion administrative processes. The role involves supporting fee earners by ensuring all post-completion formalities are carried out efficiently, accurately, and in accordance with regulatory requirements.
The successful candidate will play a key role in progressing matters to finalisation following completion, with particular emphasis on Land Registry applications, document management, financial administration, and file closure.
What you will be doing:
Post-Completion Formalities- Manage and process all post-completion tasks arising from property transactions.
- Prepare and submit Land Registry applications (including AP1s, FR1s, and related documents) accurately and within required timeframes.
- Liaise with internal post-completions teams to ensure applications are correctly drafted, submitted, and progressed to registration.
- Respond to Land Registry requisitions promptly and effectively, working with fee earners where necessary.
- Collate, review, and organise all completion documentation required for registration and file closure.
- Oversee use of electronic signing platforms (e.g., DocuSign), ensuring documents are executed correctly and securely.
- Maintain up-to-date and accurate records of all documents and correspondence within case management systems.
- Operate electronic payment systems to manage disbursements and outgoing funds post-completion.
- Ensure funds are distributed accurately and in line with completion statements and client instructions.
- Assist with reconciliation processes and liaise with accounts teams as required.
- Communicate with clients, agents, lenders, and third parties regarding post-completion matters.
- Provide updates on registration progress and deal with queries professionally and efficiently.
- Work collaboratively with fee earners and the wider property team to ensure seamless transaction closure.
- Undertake file closure procedures, ensuring all documentation is complete, compliant, and appropriately archived.
- Verify that all post-completion tasks have been finalised prior to file closure.
- Ensure compliance
The essentials
Hours, commitment and the dates that matter.
