Legal Administrator Apprentice - Receptionist

Reception Duties

• Greet and welcome visitors in a warm and professional manner;
• Notify colleagues promptly of visitor arrivals;
• Take clear and accurate messages when required, in line with the firm’s policies and procedures;
• Maintain the reception area to a high standard of cleanliness and presentation;/li>
• Ensure visitors comply with office security procedures.

Administrative Support

• Assist with scanning, photocopying and printing documents;
• Sort and distribute incoming post in line with the firm’s policies and procedures;
• Prepare outgoing post and arrange courier collections;
• Assist with filing and maintaining electronic and paper records;
• Order and monitor office and kitchen suppliers as required;
• Support colleagues with general administrative tasks, such as dealing with witnessing of documents, storage of Deeds and Wills and arranging ID1 appointments.

Office Support

• Prepare meeting rooms for internal and external meetings;
• Provide refreshments for visitors where required;
• Assist with office housekeeping and presentation;
• Report maintenance or health and safety concerns promptly;
• Support the wider Business Support team during busy periods.

Apprenticeship Responsibilities

• Attend all apprenticeship training sessions and workshops;
• Complete coursework and assessments within agreed timescales;
• Apply learning from the apprenticeship in the workplace;
• Participate positively in regular progress reviews with both the employer and training provider;
• Demonstrate a willingness to learn and develop new skills.

General Responsibilities

• Maintain confidentiality at all times;
• Present a professional appearance in accordance with the firm’s dress code;
• Communicate professionally with colleagues, visitors and external contacts;
• Comply with all firm policies and procedures;
• Adhere to Health and Safety and Data Protection requirements;
• Undertake any other reasonable duties appropriate to the role and level of responsibility.