Administration and Payroll Apprenticeship
Undisclosed employer · Tiverton
Working hours are 8.30am to 5pm with a 1-hour (unpaid) break for lunch. As an apprenticeship position, this will include day-release for either classroom-based or remote training for 1 day per week.
The role will introduce you to an office environment, working in a busy and flourishing accountancy firm with a diverse range of clients.
Our ethos and vision:
As a firm we aim to be warm and welcoming in all that we do. Our relationships with our clients are built on trust and maintaining that trust is paramount to us. We, therefore, tailor our services to be completely client focussed.
Duties of this role will include:
1. Participating in all aspects of business administrative duties, including processing documents (both paper and e-documents), filing and records maintenance.
2. Working, initially, with appropriate guidance and support but leading to working independently with minimal direction.
3. Ensuring and maintaining confidentiality and always acting with discretion.
4. Ensuring effective and professional communication across a range of platforms:
a. face to face with both colleagues and clients,
b. answering the phone and handling telephone calls,
c. email and letter writing.
5. Responding to all enquiries and ensuring they are dealt with in a timely manner.
6. Supporting colleagues and clients in meeting the variety of deadlines associated with the accountancy profession such as tax return deadlines, account filing deadlines and payment deadlines.
7. Processing payroll on behalf of our diverse client base, including checking employee hours, checking tax and national insurance deductions, calculating overtime/additional pay/redundancy etc.
8. Reporting to HMRC on time, making periodical payments to employees and HMRC on time.
9. Setting up new employers and employees, calculating holiday entitlements and issuing tax forms (P45s for example)
10. Managing special situations such as maternity or sickness pay.
11. Ensuring computer systems are up to date, reporting net amounts to clients on time, distributing payslips and reports accurately
12. Ensuring each employer is compliant with their pension duties.
13. Putting in place your own systems to ensure that:
a. you manage your own workflow effectively,
b. less frequent processes are not overlooked e.g. monthly and/or annual tasks.
14. Working confidently with a wide range of different software/databases and with an appetite to learn new skills.
15. Consistently ensuring accuracy of all personal data held in our systems.
16. Awareness and implementation of the requirements of General Data Protection Regulation (GDPR) legislation.
17. Awareness and implementation of the requirements of the Money Laundering Act (MLA) legislation.
18. Any other duties as directed.
Benefits:
• A competitive rate of pay.
• Relaxed atmosphere and smart casual dress code.
• CPD and further training costs paid for by the company.
• Free on street parking (which will be off site).
• 24 days holiday, plus bank holidays.
• There will be an opt-in option to a Personal pension.
• The chance to develop your career.
Perks & benefits
Skills required
Essential skills:
• Excellent written and verbal communication skills.
• Excellent numeracy.
• Strong IT skills with a desire to broaden those skills and adapt to new tasks and challenges.
• Be well organised, able to meet deadlines and to be able to plan for changing demands and workflows.
• Able to work independently.
• Able to show initiative and be able to work effectively with colleagues.
• Able to answer the phone and field enquiries in a professional and articulate way.
Qualifications required
Ideally, we would like you to have:
• English and Maths GCSEs at Grade 5 (or above)
Training you'll get
Training:
• 1 day per week at college plus training on the job
Future prospects
We generally look and hope for apprentices to continue their career within the firm.
The essentials
Hours, commitment and the dates that matter.
Training provider
Delivers the training for this role and manages your application.
